Frequently Asked Questions

Frequently Asked Questions

Who is the conference suitable for?
The conference is an open invitation to all of our existing participants and is a two day event that includes current hot topics within Laboratory Medicine and provide participants the opportunity to exchange views, to question the organisers and to discuss problems and strategies. Meetings are approved for CPD by both the IBMS and RCPath. The EQA workshops cover statistical analysis, interpretation of EQA and problem solving through interactive case studies.
Do I have to attend the whole conference?
No, you are welcome to attend as a day delegate on either / both days or to one of the packages we offer, simply select the ‘Custom’ option on the registration form and pick the option that best suits you.
Have I pre-paid in enrolment?
We supply a Conference Pre-Payment Form with your enrolment documents each year, to allow you the option to add the cost of your conference places onto your enrolment. If you believe your laboratory has done this, please ensure that you quote your unique laboratory code and Purchase Order number (if known) when completing the registration so that we can find your enrolment details.

If you are unsure if your lab has pre-paid, or unsure which package has been ordered, please contact us on 02921 847810 or marketing@weqas.com.

How do I register?
You can register either by filling out the online form or by downloading a PDF version of the form and returning by email or post.
Can I cancel / change my registration?
Cancellations:
If you have already paid for your place within your enrolment and we have received payment for this then we are unable to offer a refund, we can however in certain circumstances carry your place forward to the following year. If you have not paid within your Weqas enrolment then we can look into this for you, it will however depend on where we are in the financial process (e.g. if we have already invoiced you on receipt of a PO and this has been paid) then we would need to assess this on an individual basis depending on the reasons for the cancellation.

Please note, if we have already given final numbers to the hotel then cancellation will not be possible (final numbers are usually given to the hotel 6 weeks in advance of the conference).

Changes to registration:
If you are no longer able to attend and someone else wishes to attend in your place then please contact us on 02921 847810 or marketing@weqas.com to discuss this.

Can I pay by credit card?
Yes we are able to offer credit card payment if you are unable to organise payment by other means. Please contact 02921 847810 or marketing@weqas.com to discuss this.
How far is the hotel from the nearest train station / airport?
The Hilton Hotel is a 12 minute walk from Cardiff Central Train Station, or a 30-40 minute taxi ride from Cardiff Airport.
Is parking available at the hotel?
The Hotel offers Valet parking at £25 per night, which is payable upon checkout. Day parking at the hotel is subject to availability and charged at £15 per day.
Does the hotel have disabled access?
The Hotel does have disabled access. For more details on accessibility, click here.
What if I have dietary requirements?
Please specify these when registering and we will ensure that the hotel cater accordingly.
What is the dress code for the conference dinner?
The conference dinner will have a smart dress code.
When will copies of the lectures be available?
If we have copies of the lectures available then these will be given out during the event, availability depends on whether we receive a copy of the presentation from the speaker in advance of the conference. If the presentation is not available during the event then it will be available to download from our website after the conference.
When will we receive our CPD certificates?
These will be available to collect at the end of the conference when your completed feedback form is returned to the registration desk. Please ensure that you select which CPD certificate you require when registering for the conference.

Options for CPD:
• RCPath (Royal College of Pathologists)
• IBMS (Institute of Biomedical Sciences)
• Attendance Certificate (Non UK delegates)

Can I stay the Wednesday night after the conference?
Yes, this can be arranged subject to availability. To organise this please contact the hotel, mention that you are staying as part of the Weqas conference to obtain the special rate, this charge will be payable on checkout.
Is Wi-Fi available throughout the hotel and conference area?
Venue to be announced shortly.
Are we able to bring a partner to stay at the hotel during the conference?
Yes provided this is requested well in advance of the conference, there may be an additional charge per room per night which will be payable on checkout.

Conference Details

Hilton Hotel
Kingsway
Greyfriars Road
Cardiff
CF10 3HH
10th – 11th December

Contact Us

02921 847810
marketing@weqas.com